DocuSource offers cost-effective solutions for tackling paper overload. Approaching the ideal of a "paperless office" is not only good for the environment; it’s good for your business, too. By utilizing DocuSource’s software solutions for electronic content management (ECM), your organization will maximize its resources, make it easy to comply with industry or government regulations, and create an efficient, uncluttered working environment. Paper is notoriously cumbersome and difficult to manage, whereas electronic documents can be sorted, archived, and transferred automatically without consuming valuable space in your office.

Easily capture, store, retrieve, manage, and share information across departments with our flexible, customized products. Enhance the productivity and efficiency of your company with our document management solutions (DMS). Please also review our proven "Ten-Step Approach" and "Solution Implementation Methodology" for assuring our customers a successful, customized system to eliminate the manual processing of paperwork.

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Store It/Retrieve It

Once captured, document assets are stored in a central repository to provide immediate access to anyone who is given secured access. Common data systems back–up procedures are implemented to provide disaster recovery of the data. The document management software indexes documents during the imaging process to facilitate an intelligent, easy-to-use, and instantaneous document retrieval capability. The data manager automatically builds a file structure that allows you to assign images to projects, files, and dividers. Once the images are captured and assigned to the appropriate indexes, the content is transferred to the storage location.
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Track It

The document management system is designed to track usage and availability of electronic documents. Documents are checked out to users. The location of the file and user in possession of the file is always known and recorded.

DocuSource’s system provides the ability to generate reports on demand. These reports will list current status, complete history of any other user that has requested access to the file, along with any notations made by users. The reports assist users and companies to maintain superior audit procedures, information, and comply with regulatory requirements, including HIPAA, Sarbanes Oxley, and other legislation.
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Manage It

Productivity increases when a document management system’s workflow capabilities are implemented. Many software applications require multiple decision points and the ability to share documents among many users to complete tasks, processes, and procedures. Attempting to accomplish these types of activities with manual paper based systems can be very labor intensive, prone to error, and lack accountability.

The workflow module streamlines collaboration and accelerates the completion of critical business tasks, which equates to increased operational efficiencies and reduced costs.

In each workflow process, business rules are configured so that each document follows a specified route upon entering the workflow. At each step in the workflow, decisions are made which determine the next step in the process. At each step, users have the ability to create notes that travel with the document as it is processed. Users are assigned tasks that need to be completed and are notified of the task via e-mail and with an entry in their task list.
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